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Administration Executive - THQ

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ADM
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About The Job
The Administrative Executive will assist Territorial President of Women’s Ministries (TPWM) and Territorial Secretary for Women’s Ministries (TSWM) in preparation of documents for circulation, monitoring of appointments/deadlines, submission of quarterly reports, maintenance of databases and records, organising events, purchasing functions for all office and operational needs with established quality, environment and safety practices in accordance to The Salvation Army policies and guidelines in respective administrative matters covering.

Key Responsibilities
The duties and responsibilities included but not limit to the following :
  • Provide administration support to TPWM and TSWM
  • Manage appointments, event calendars and deadlines
  • Ensure proper filing of records and documents
  • Maintain Database and Records
  • Handle and send out of promotional materials and circulate reading materials
  • Consolidate and compile Quarterly Reports
  • Responsible for processing of invoices and relevant documents to ensure timely payments to suppliers, check and reconciliation credit card statement in accordance with internal controls and accounting standards.
  • Assist to organise events in support of Women’s Ministries and Leader Development
  • Design and create pamphlets and handouts for events and programmes
Working Hours
Under normal circumstances the hours of duty will be as follows:
8.30am to 5.00pm (Monday – Friday, 1-hour break inclusive)

Work Location
The Salvation Army - Territorial Headquarters, Executive Office
20 Bishan Street 22, Singapore, 579768

Job Requrements

  • Diploma in any discipline
  • 3-5 year office administrative experience
  • Good problem solving and analytical skills
  • Ability to manage and prioritize multiple projects and tasks simultaneously
  • Ability to forecast and anticipate needs ahead
  • Good documentation and IT skills
  • Confident and attentive to details
  • People oriented, able to work independently and tactfully in a multi-disciplinary environment
  • Singaporean only
Competencies
  • Organisation
  • Communication
  • Service Delivery
  • Technical
  • Adaptability
  • Interpersonal
  • Creative
  • Multi-Task


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